What do your clients say?

Harpsen's users love it! They mostly acknowledge that it was made by an event planner— “it’s like you’re in my head” . Clients of our users who use the client portal also provide positive feedback, saying that the client portal is very user-friendly and a great space to connect together.

How easy is it to use Harpsen?

Very easy! In fact, one of the founders is a wedding planner who designed the system to be seamless as well as intuitive—because we understand how frustrating some platforms can be! We wanted to create the best way to organize, communicate, and keep track of all events—all in a user-friendly space.

Why should I choose Harpsen over something else?

Harpsen is user-friendly and created by an event planner with organization in mind—at the most affordable rate. Think of it as all of the other systems in one for you to build your business without breaking the bank. And you can try it out free for 7 days. You can also book a demo if you prefer!

Do you offer a free trial?

Yes! We offer a free 7-day trial, no credit card required! The free trial includes all of the features of the paid version, so you know exactly what you'll be getting if you sign up.

Does the price increase depending on the amount of events, or is it a flat rate?

Harpsen offers a completely flat rate with no caps. Your membership includes unlimited events, vendors, clients, etc. for one small monthly or annual fee.

Do you offer any discounts?

No, it’s Harpsen’s mission to make it as affordable for wedding planners to organize their event as possible. We already offer the cheapest price among the competition, and therefore do not offer any discounts.

Am I locked into a contract?

The contract consists of what you choose. If you sign up for the monthly plan and cancel before the month is up, you will have access until the end of the month and won't be charged again. If you sign up for the yearly plan, you will be charged the yearly rate and will have access for the full year, but if you cancel within the year, you will not be charged for the following year.

Do you have a mobile app?

No, but Harpsen was designed to be compatible with all devices right from the beginning. It works seamlessly on any device—iPad, iPhone, Android, tablet, etc. You will need WiFi or data to access Harpsen; however, everything that you may need an offline backup of is downloadable.

Wedding Planner CRM & Wedding Planning Software

Harpsen is an all-in-one wedding planner CRM,wedding planning software to book clients, manage projects, and get paid—faster.
Proposals, contracts, invoices, payment plans, workflows, and portals—built by event pros. Harpsen Assistant can create business templates and draft emails in seconds.

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“The features and ease of use that Harpsen provides makes competitors look ancient.”

- Teyanna Bailey, Essence of Flair Weddings and Events

Harpsen's portal displaying client projects and project calendar

$10M+ earned by wedding planners using Harpsen

Harpsen Assistant

AI templates and workflows for wedding planners

Turn a quick prompt into ready-to-use email templates, proposals, contracts, and workflows—tailored to your business. Save hours every week and keep your client experience consistent across every event.

Write templates in seconds

Create welcome emails, follow-ups, questionnaires, brochures, and more—without starting from scratch.

Built for wedding workflows

Not generic AI—built around real planning workflows, client communication, vendors, and payment schedules.

Stay consistent across your team

Standardize your process so every client gets the same premium experience—no matter who handles the project.

Harpsen Assistant uses AI powered by OpenAI to generate templates, workflows, and content tailored to your business.

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The Harpsen Timeline

Build timelines fast. Shift timing live. Keep everyone perfectly aligned the weekend of.

The Harpsen Timeline turns your schedule into a live day-of command center — create complete timelines in minutes with Smart Blocks, adjust timing instantly, and keep planners, teams, and vendors perfectly in sync with live shared updates.

Build timelines in minutes

Use Smart Blocks and structured sections designed for real wedding flow — no starting from scratch.

Know exactly where you are

Color labels and Now / Next awareness show what’s happening and what’s coming up at a glance.

Keep everyone aligned live

Shift timing with live nudges and every shared timeline link updates instantly across planners, teams, and vendors.

Unlock Harpsen Timeline

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A wedding planning software with all the project management tools you need for your wedding planning business

Workflow automation

Set up automatic workflows for your most frequent tasks and take control of your lead management. For example, when an inquiry comes in, send an email to schedule a call, then send a questionnaire to learn more about your potential client—all without lifting a finger. And that's not all—you can send brochures, create tasks, send automated follow-up emails, and a ton more!

Seamless proposals and invoices

Quickly send complete proposals and invoices to clients, including services offered, payment schedule, and the online contract. When you send a proposal to your client, they will be able to view the services offered, accept the payment plan, sign the binding contract with an electronic signature, and be prompted to make their first payment securely through Stripe—all within Harpsen.

Beautiful brochures

Create professional brochures using Harpsen's easy-to use, AI-powered drag-and-drop content editor.

AI-powered drag and drop editor for brochures

Streamlined project management

Harpsen offers wedding planning todo lists, wedding planning check lists, wedding timelines, questionnaires, tasks, activities, and guest lists to help you manage each project efficiently. Use Harpsen's guest list feature to track and populate your wedding invitations. Tasks can also be assigned to clients, vendors, and team members, with automatic reminders to complete them. Run your business more efficiently with our time tracking and expense tracking tools. Automatically generate invoices with Harpsen's invoice generator to charge for your tracked hours!

Separate client and vendor portals

Clients and vendors get their own separate login details so they can access Harpsen. They will only be able to view information that is relevant to them—for example, clients will be able to see all of the files that you upload, but vendors will only be able to access files that you share with them.

Client/vendor collaboration

Harpsen is not only a business management software, but a client management software as well! Harpsen stores all conversations with your clients, vendors, and team for each project. Send emails or reply directly from within Harpsen, or use your email provider and you'll see your conversations updated automatically.

Add all signed vendors and keep track of vendor outreach, status, and pricing all in one place. Harpsen will also send automatic emails to clients notifying them of any changes to the vendor list.

Streamlined conversations with clients and vendors

And a lot more...

Unlimited file storage

Organize your project with unlimited file storage and the ability to create folders and sub-folders for each project.

Team access management

Add unlimited team members to your account, giving each member only the necessary permissions.

Budgeting and payment plans

Create estimated and actual budgets and keep track of client payments. You can also help clients track payments to vendors.

Secure payment processing

Harpsen uses Stripe to securely process all payments, and offers AutoPay, reminders, and payment tracking features.

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Trusted by 1,000+ event professionals

"We chose Harpsen first for the features they offered and we are so glad we did! Having templates, workflows, and task lists all in the same place that can easily be assigned to team members and clients is so helpful for accountability and organization."

Lead Coordinator, Lauren & Co Events

Nicoletta Nadolski

“The features and ease of use that Harpsen provides makes competitors look ancient. Not to mention the customer service, which truly is unmatched! When I first signed up for the trial, I was given an extended trial to really dive in and get to know the software. Before the extended trial ended, I was already sold and signed up for a year!”

Teyanna Bailey

Planner, Essence of Flair Weddings and Events

"I have been using Harpsen for just short of one year, and it has completely transformed the way I run my business. My clients absolutely love the interface, and find the budget tracking and vendor payment planning incredibly helpful. As a business owner, I love how customizable the templates and checklists are. The fact that it is so affordable is a huge added bonus."

Marissa Pedone

Owner and Planner, Marissa Pedone Events

I own a wedding planning company and when my business started to grow, I switched to Harpsen to stay organized and provide my clients with a consistent experience. Harpsen's user-friendly interface allows my team and clients to centralize timelines, tasks checklists, vendor info, and budgets seamlessly. I LOVE the budget tool, workflows and the vendor quotes section so much! I highly recommend it to any event planning professional looking to improve their organization and customer experience! We plan to be with Harpsen for a long, long time!

Ruby Straaten

Owner and Lead Planner, Red Canyon Events

Pricing

Essentials

$19 / mo

Start free trial

No credit card required

Task management

Budget management

Automatic workflows

Drag-and-drop template editor

Proposals, contracts, invoices

Menus, timelines, questionnaires

Communication between all parties

Accept payments through Stripe

Set up payment plans

Sync with Google Calendar

Unlimited team members

Unlimited storage

Standard support

Professional

$39 / mo

Start free trial

No credit card required

Everything in Professional, plus:

Harpsen Timeline — Smart Blocks - live timing updates

Floor plan module

Time Tracking module

Intake Form For Vendors

Package Selections in Questionnaires

Allow Client Add-on Selections in Proposals

Create Add-on Packages in Templates

Multi-Account Management

Team Staffing — assign a Lead + Assistant per event

Unlimited team members

Unlimited storage

Harpsen Assistant — AI Draft Mode

Premium, 24/7 support

Essentials

$15.83 / mo

Billed yearly

Start free trial

No credit card required

Task management

Budget management

Automatic workflows

Drag-and-drop template editor

Proposals, contracts, invoices

Menus, timelines, questionnaires

Communication between all parties

Accept payments through Stripe

Set up payment plans

Sync with Google Calendar

Unlimited team members

Unlimited storage

Standard support

Professional

$32.50 / mo

Billed yearly

Start free trial

No credit card required

Everything in Professional, plus:

Harpsen Timeline — Smart Blocks - live timing updates

Floor plan module

Time Tracking module

Intake Form For Vendors

Package Selections in Questionnaires

Allow Client Add-on Selections in Proposals

Create Add-on Packages in Templates

Multi-Account Management

Team Staffing — assign a Lead + Assistant per event

Unlimited team members

Unlimited storage

Harpsen Assistant — AI Draft Mode

Premium, 24/7 support

A Note from the Founders

Harpsen co-founders, Danielle (left) and Ryan (right)

Danielle and Ryan, a wedding planner and software engineer, husband and wife, mom and dad to Harper and Emerson, and entrepreneurs.

Danielle was in need of a platform that did it all for her wedding planning business. She needed something that checked all the boxes, but existing CRMs were so expensive and they knew they could build a better platform at an affordable cost - one place where she could serve her clients from beginning to end and not ask them to create several logins to different platforms in order to work with her.

One day, as many other days, Danielle and Ryan were chatting, sitting in their kitchen at home trying to figure out better ways to manage all their clients and businesses. Ryan, who is a software engineer, but also manages their catering and bar business, needed something to help streamline his business too.

Danielle asked, Ryan agreed, and Harpsen was born.

As small business owners and creative thinkers themselves, they got right to work on a solution - putting their event and coding experience together. They envisioned an affordable, high quality, platform that would work across many different types of small businesses. This platform needed to be a user friendly space that wasn't too complicated, but had all the tools needed to streamline and run a small business. And of course, when coming up with a name, they didn’t think twice about including their two daughters, Harper and Emerson.

Many pencil on paper sketches of how the platform would look, happened in that same kitchen, as well as many tireless nights working with their team of developers. For years, 'date night' was staying up late, after putting the kids to bed, to keep working towards their goal.

As a husband and wife and family of four, Harpsen has become much more than just the first conversation in their kitchen. Danielle and Ryan value each other, their daughters, their team, and their consumers. Creating a community that feels like home and that is what they have done in Harpsen.

Frequently Asked Questions

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